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SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting April 27, 2009 CALL TO ORDER President Bob Burwell called the meeting to order at 9:35 AM. Board members present were Joe Giacomini, Bob Thatcher and Jo Warn. George Powers was excused. MINUTES Minutes of the March 23, 2009 Board Meeting were approved as presented. FINANCIAL REPORT Treasurer Joe Giacomini reviewed the Financial Report for three (3) months ending March 31, 2009. The Operating Account had a balance of $92,640.95; however $28,410 of that amount was in Prepaid Owners Fees. The Reserve Account had a balance of $606,248. Income for three (3) months exceeded Expenses and Reserve Funding by $8,559. Five owners were delinquent a total of $3,293 in monthly maintenance fees. Five (5) owners were delinquent a total of $14,700 in Special Assessments. Two (2) are under foreclosure. One of the foreclosure units is $5,309 delinquent, but $4,320 is the maximum amount we will be paid if the lender takes title. MANAGEMENT REPORT Sue Duncan of Resource Property Management presented her written Management Report dated April 27, 2009. The report contained a letter from and response to Carol Reynolds, 671 Island Way concerning noise coming from Sunwatch. A letter from and response to Jim Williard Unit #209 concerning a storage unit in the common area outside their front door. CORRESPONDENCE The suggestion boxes contained several notes as follows: John McDonnell — Unit #1009 requested a bench be placed at the outside entrance of the 680 building for people to sit on while waiting for taxis or other transportation. Merry June Burwell reported that she had visited with several owners requesting donations to purchase a bench in memory of Bill Johnson. William Lenz — Unit 805 requested that the Board adopt a rule against wind chimes placed on outside balconies. The Board took no action. Bruce Hill — Unit 208 reported that several railings on the second floor had been damaged by the contractor repairing the outside corridors. The letter was given to Bob Thatcher as he is the contact with the contractor. Bruce Hill — Unit 208 reported that a Board member and two other persons entered their unit to check on a water leak. He requested that whenever a unit is entered without prior permission of the owner, a notice be placed in the unit stating who entered, when they entered, why they entered and what was done to the unit. The Board will make up a form to be filled out whenever a unit in entered without prior permission. COMMITTEE REPORTS Covenants — No report Emergency — No report Guest Units — No report Landscaping — It was moved and seconded that a notice be placed by the 670 exit door to the pool requiring that dogs be walked east of the sidewalk to the tennis courts. Motion carried unanimously. Maintenance — Cliff Snedeker reported that he had received bids from protective coating specialists within the $2,500 cap approved at the last Board meeting. It was moved and seconded to accept the proposal from W. B. Poff Consultants. Motion carried unanimously. The Maintenance Committee presented their Floor Cleaning Recommendations. Newsletter — The Spring Newsletter was sent by email to save postage. It can also be found on the Sunwatch Website. Social — No report Welcome — No report SALE & LEASE APPROVALS It was moved and seconded to grant confirming approval for the following sale: Unit #408 — Thomas and Lynn Mastrocola. Motion carried unanimously. It was moved and seconded to grant approval subject to a personal interview by a Board member for the following lease for one year: Unit #600 — Dale and Jane Langefells. Motion carried unanimously. It was moved and seconded to print on the Move In/ Move Out application that the application fee will be double Move In or a Move Out before approval is granted. Motion carried unanimously. OLD BUSINESS Bob Thatcher gave an update on the floor repairs. The target date to finish the project is Monday, May 4, 2009. It was moved and seconded to spend up to $500 for purchase of a used fireproof file cabinet to store to store important Sunwatch documents. Motion carried unanimously. The Clearwater Fire Marshall will grant additional time until August 31, 2010, to comply with the requirements of Florida Statute #399.15, Regional Elevator Access if we place the new universal elevator key on key box outside the entry doors. After we receive the report from the Corrosion Engineer concerning what needs to be painted, bids will go out for painting the building this fall. The meeting room water leaks have been repaired for $5,970 by SPS. Steve will complete the interior drywall and paint. NEW BUSINESS None NEXT MEETING The next Meeting will be, Monday, May 18, 2009, at 9:30 AM. ADJOURNMENT There being no further business, the meeting was adjourned at 10:40 AM. Robert A. Burwell, Secretary pro tem