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SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting February 16, 2009 CALL TO ORDER President Bob Burwell called the meeting to order at 9:30 AM. Board members present were Joe Giacomini, George Powers, Bob Thatcher and Jo Warn. MINUTES Minutes of the January 12, 2009 Board Meeting were approved as presented. FINANCIAL REPORT Treasurer Joe Giacomini reviewed the Financial Report for one (1) month ending January 31. 2009. The Operating Account had a balance of $258,185; however $184,336 of that amount was in Prepaid Owners Fees. The Reserve Account had a balance of $587,518. Income for one (1) month exceeded Expenses and Reserve Funding by $3,359. Six owners were delinquent a total of $4,894 in monthly maintenance fees. Sue Duncan was instructed to set up a separate financial account for the Special Assessment. This will give the Board an accounting of all Special Assessments received and all payments to SPS. The Board also requested a list of the unpaid Special Assessments. They also wanted to know when Resource is going to send out the Second Notice and when our attorney will send out the lien letters. MANAGEMENT REPORT Sue Duncan of Resource Property Management presented her written Management Report dated February 16, 2009. The report included the current Job Descriptions for Maintenance and House Keeping. CORRESPONDENCE Secretary George Powers read a Thank-You letter from Religious Community Services for the food and toys Sunwatch contributed for the holiday season. COMMITTEE REPORTS Covenants — No report Emergency — No report Guest Units — Sharon Givens reported that new carpet has been installed in both units. Landscaping — Jo Warn reported that the City of Clearwater charges $15 for a thirty (30) day permit to remove up to five (5) trees and will not advise if they must be replaced until the permit is issued. Cut-Rite will remove the dead palm trees free of charge if we wait until June when they are scheduled to trim all of our palm trees. Cliff Snedeker — Unit 1003 sent a note asking when will we replace the three (3) Oleander Trees which were removed. It was moved and seconded to delay the removal of the dead palm trees until June and that the Landscaping Committee present an overall landscape plan to the Board. Motion carried unanimously. Maintenance — Cliff Snedeker will bring recommendations to the next Board meeting for correcting the water leaks around the Meeting Room windows. Newsletter — Betsy Garfield stated a Newsletter will be mailed soon. Social — A Valentine social was held Sunday evening by the pool. Welcome — Susie Thatcher reported that a newcomer package was delivered to Mary O’Donnell — Unit #605. SALE & LEASE APPROVALS None OLD BUSINESS Pool Works delivered touch up paint for the pool decks. The contract with Structural Preservation Systems (SPS) for the outside decks and walkways has been signed and work will begin right away. Our attorney, Ben Rabin, sent a detailed letter concerning Amendments to our Governing Documents. He suggests that we first amend the documents to change our amendment procedure. The documents now require approval by 75 percent of the unit owners. He suggests that we change that to an affirmative vote of 75 percent of the unit owners who participate in the voting in person or by proxy. This will be discussed at the next Board meeting after the Board members have read Ben’s February 10th letter. The four (4) parking lot lights have been replaced by Steve. We are waiting for the Clearwater Fire Marshal to extend the deadline to comply with 399,15 Regional Elevator Access until August 31, 2010. NEW BUSINESS It was moved and seconded to approve a contract for $2,950 with Dunedin Refrigeration to replace the 680 lobby air conditioner. Motion carried unanimously. It was moved and seconded to confirm a contract for $2,220 with French’s Carpet to replace the carpet in our rental units #201 and #202. Motion carried unanimously. A letter from Harley and Sharon Evans — Unit #209 was discussed concerning the change to their front doors. It was moved and seconded that as required by Sunwatch governing documents that the front doors shall conform to the design, color and quality of material replaced. Motion failed with Joe Giacomini and George Powers voting for the motion while Bob Burwell, Bob Thatcher and Jo Warn voted against. It was moved and seconded for Resource Property Management to contact the Clearwater Fire Marshal to inspect the entry doors of Unit #209. Motion carried unanimously. NEXT MEETING The next Meeting will be, Monday, March 23, 2009, at 9:30 AM. ADJOURNMENT There being no further business, the meeting was adjourned at 10:55 AM. George Powers, Secretary