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SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting March 10, 2008 CALL TO ORDER President Jo Warn called the meeting to order at 9:30 AM. Board members present were Bob Burwell, Sue Clark and Joe Giacomini. Excused - George Powers. MINUTES Minutes of the December 13, 2007 Board Meeting were approved as presented. FINANCIAL REPORT Treasurer Bob Burwell reviewed the Financial Report for one (1) month ending January 31, 2008. The Operating Account had a balance of $66,920; however $23,622 of that amount was in Prepaid Owners Fees. The Reserve Account had a balance of $478,995. Income for the one (1) month exceeded Expenses and Reserve Funding by $10,548. Four owners were delinquent a total of $1,903in monthly maintenance fees. MANAGEMENT REPORT Paula Nielsen from Resource Property Management presented her Management Report for November. A representative from Chubb Insurance has been on the property to assess the damage to several units with water intrusion due to the malfunction of a fire sprinkler in unit 606. Our association is responsible for drying out the water in the damaged units and our insurance has a $10,000 deductible which will be paid out of our Contingency Fund in our budget. CORRESPONDENCE The following notes were in the Suggestion Boxes: Sherry Vincent - Unit 309 - Inquired about what the owners needed to do when the television broadcasts change in February 2009. The owners will continue to receive television reception by cable without any need for additional boxes or equipment. Mike Hopkins - Unit 706 - Requested the Board purchase a luggage carriage to transport items too large for the grocery carts. The Board has found the cost for luggage carriage was very high (in excess of $1,000) and suggested owners could contact our maintenance man for use of his dolly. COMMITTEE REPORTS Covenants Committee - No report Emergency Committee - Bob Thatcher and Bill Keck have been added to this committee. Lars Warn held a training session for all Emergency Committee members on the operation of the fire alarm system and how to turn off the water to the sprinkler system. Guest Units Committee - It was moved and seconded to confirm an increase in the rental rates for the Guest Units effective February 1, 2008. Motion carried unanimously. The new rates are posted on our website. Landscaping Committee - No report Maintenance Committee - The Maintenance Committee reported that the recommendations concerning the outside decks and walkways will be ready by the April Board meeting. The committee was instructed to also report at the April Board meeting their recommendations for the pool deck. Newsletter Committee - No report Social Committee - No report Welcome Committee - No report SALE & LEASE APPROVALS It was moved and seconded to grant confirming approval of the following leases: Unit #600 to Mark and Tris Wheeler for twelve (12) months beginning February 1, 2008. Unit #605 to Alice Hill for three (3) months beginning February 15, 2008. Motion carried unanimously. OLD BUSINESS None NEW BUSINESS It was moved and seconded to confirm the hiring of Steve Stecher effective January 21, 2008 as our maintenance man. Motion carried unanimously. It was moved and seconded to enroll Steve Stecher in the Certified Pool Spa Operator's Class at a cost of $275. Motion carried unanimously. It was moved and seconded to approve a contract with American Roll Up Door Co. in the amount of $4,760 to replace the broken garage door in the 670 building. Motion carried unanimously. It was moved and seconded to confirm approval of a contract with Piper Fire Protection, Inc. in the amount of $2,658.50 to replace a broken Fire Pump Sleeve. Motion carried unanimously. It was moved and seconded to approve a contract with Florida Roof Moisture Survey & Consultants, Inc. in the amount of $800 to inspect our roof. Motion carried unanimously. It was moved and seconded to approve the Paid Time Off Policy for full time employees. Motion carried unanimously. It was moved and seconded to approve a contract with The Pool Works at an amount not to exceed $18,035 to refinish the two pool and spa interiors with Hydrazzo with funds to come from our Reserves. Motion carried unanimously. NEXT MEETING To be determined ADJOURNMENT There being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer