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Home Newsletter > Current Minutes >> Annual Meeting & Board Meeting November 28, 2005 Archive Who's Who What's New Forms Online Key Phone Numbers |
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SUNWATCH ON ISLAND ESTATES The meeting was called to order by Vice President Joe Giacomini. Director present was Bob Burwell. Tom Adams and Vince Vincent were absent. ELECTION OF INSPECTORSIt was moved and seconded to elect Ben Givens, Ed Mueskes and Doris Ozdeger Inspectors for the Annual Meeting. Motion carried. ESTABLISHMENT OF QUORUMThe Bylaws - Section 8 Quorum requires more than 33% of the units be represented. Since our association has 96 units a quorum requires a minimum of 32 units. Debbie Reinhardt of Resource Property Management verified that 60 units were represented in person or by proxy thereby establishing a quorum. MINUTESMinutes of the December 2, 2004 Annual Meeting were approved as presented. NEW BUSINESS:YEAR END FINANCIAL STATEMENT Florida Statute 718.111(14) requires a year end Audited Financial Statement prepared by a Certified Public Accountant unless waived by the unit owners. The vote by person and/or proxy for a Year End Reviewed Financial Statement is lieu of the State Mandated Audit was as follows: 44 FOR the Reviewed Financial Statement The Internal Revenue Service Administrative Code requires the Association to address the issue of Surplus Funds. The vote by person and/or proxy to Carry Over of any Surplus Funds was as follows: 46 FOR Carry Over 3 AGAINST Carry Over BORROWING FROM THE RESERVES FOR INSURANCE PREMIUMFlorida Statute 718.112(2)(f)(3) allows the borrowing of the 2005 Annual Insurance Premium from the Reserve Account. The vote by person and/or proxy for authorizing borrowing from the Reserve Account for the 2005 Annual Insurance Premium was as follows: 46 FOR borrowing from Reserves 2 AGAINST borrowing ELECTION OF BOARD OF DIRECTORSThe following were elected to the Board of Directors of Sunwatch on Island Estates Condominium Association for a one (1) year term: Bob BurwellSue Clark Joe Giacomini George Powers Jo Warn There being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer  SUNWATCH ON ISLAND ESTATES Debbie Reinhardt of Resource Property Management called the Organizational Meeting of the Board of Directors to order following the Annual Meeting. Board members present were Bob Burwell, Sue Clark, Joe Giacomini, George Powers and Jo Warn. ELECTION OF OFFICERSIt was moved and seconded to elect Jo Warn President. Motion carried. It was moved and seconded to elect Joe Giacomini Vice President. Motion carried. It was moved and seconded to elect Bob Burwell Secretary/Treasurer. Motion carried. MINUTESMinutes of the November 2, 2005 Special Board Meeting were approved as presented. CORRESPONDENCEThe following note was in the Suggestion Box: Julian Greengold #310 – Requested that a button be installed inside the garage West gates in order the open the gate when walking or on a bicycle. It was moved and seconded to install an opening switch on the west gate in the garage. Motion carried. SALE & LEASE APPROVALSIt was moved and seconded to grant confirming approval for the following sales: Unit #907 to James and Carolyn KastnerUnit #210 to Jim and Eloisa Williard Unit #706 to Mike Hopkins Unit #705 to Mark Frankum and Merry Donovan Unit #1010 to Tom Varga Unit #904 to Jim Garbacz Unit #700 to Robert and Nancy Cameron Several members expressed concern that new owners were not following the Rules and Regulations. President Jo Warn stated that she would review the procedures of the Welcome Committee to be sure they are making contact with the new owners and that they are provided with a copy of the Rules and Regulations. It was moved and seconded that any owner that does not have access to the Sunwatch website “Sunwatchers.com” may receive a copy of the Rules and Regulations by making a request in writing to the management company. Motion carried. NEW BUSINESSDebbie Reinhardt from Resource Property Management opened the sealed bids for the Silent Auction of excess dishwasher in the storage room. The highest bid of $53.79 was by won by Sharon Givens Unit #901. It was moved and seconded to confirm increasing the Janitorial Service hours from thirty (30) to forty (40) hours per week including the cleaning of the rental units. Motion carried. It was moved and seconded to approve spending up to $300 for Holiday Decorations. Motion carried. The decoration committee of Ben & Sharon Givens, Bob & Susie Thatcher, and Lars & Jo Warn were thanked for their hard work in decorating Sunwatch. It was moved and seconded to approve purchase of mulch for the landscaping not to exceed $4,500. Motion carried. It was moved and seconded to confirm the replacement of two (2) ceiling fans in the pool cabanas. Motion carried. It was moved and seconded to authorize an updated Reserve Study with GAB Robins for $1,750 plus $550 per year for a three (3) year annual update study program. Motion carried. Treasurer Bob Burwell reviewed the Proposed 2006 Annual Budget which had been mailed to all owners together with the Notice of Annual Meeting. The Proposed Budget contained an increase of 3.97% in Annual Maintenance Fees. It was moved and seconded to approve the 2006 Annual Budget for Total Expenses and Reserve Funding of $541,272. Motion carried. Josie Edler – Unit 205 requested that the Board purchase shopping carts since Publix keeps picking theirs up. Robert deVos – Unit 1005 requested that the Board consider reviewing the rates for the rental units to provide for one or two nights. The surplus furniture from the 670 Lobby will be addressed at the next Board meeting to be sold at a Silent Auction. Debbie Reinhardt will conduct an orientation for Board members at the Seminole office of Resource Property Management in January. NEXT MEETINGThe date and time for the next meeting is to be determined later. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |