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Home Newsletter > Current Minutes >> Board Meeting September 6, 2005 Archive Who's Who What's New Forms Online Key Phone Numbers |
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SUNWATCH ON ISLAND ESTATES President Terry Werner called the meeting to order at 9:00 AM. Other Board members present were Tom Adams, Bob Burwell, Joe Giacomini and Vince Vincent. MINUTESMinutes of the July 25, 2005 Board Meeting were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the July 31, 2005 Financial Report. The Operating Account had a balance of $56,730.74; however $23,096.04 of that amount was in Prepaid Owners Fees. The Reserve Account has a balance of $385,488.98. Expenses and Reserve Funding for (7) seven months exceeded Income by $10,214.87. No owners were delinquent in monthly maintenance fees. MANAGEMENT REPORTRay Sturgis presented a written Management Report dated September 6, 2005. Several of the items listed will be discussed later in the meeting. Ray Sturgis had contacted Knology Cable concerning providing service to Sunwatch. They claim that they can bid at least five percent lower than Brighthouse Cable if they can use the existing wiring in the building. They will research the issue and report their findings. Ray Sturgis was instructed to contact Brighthouse Cable to see if they will lower their projected 10% increase on a new five year contract. CORRESPONDENCEThe following note was in the Suggestion Box: Sharon Givens #901 – Stated that we need to do something about our Security Code to enter the building because too many outside persons know the current code. The Emergency Committee was instructed to investigate the problem and make recommendation to the Board at the next meeting. COMMITTEE REPORTSThe 670 Lobby Committee asked Sharon Givens to report on their findings concerning the possible water leak behind the wallpaper in the 670 Lobby. The committee found that there was no water leak, but that the wallpaper was in poor condition and recommends that the 670 Lobby be redecorated. The recent redecoration of the 680 Lobby cost approximately $10,000 which was graciously donated by a 680 resident. The Committee recommends that the Association pay for a redecoration of the 670 Lobby since it serves as the main entrance to Sunwatch, the party room, billiard room, exercise room and meeting room. The committee received bids to redo the walls, furniture and plants and recommends the low bid from The Rain Thatch, Inc. for $12,188.03. It was moved and seconded to approve up to $12,500 for redecorating the 670 Lobby with the funds to come from #540 General Property Reserve Funds. Motion carried with Vince Vincent voting against and Tom Adams abstaining. Vince Vincent voted against the motion because he felt that there is only $4,500 allocated to the Lobby/Common Room Furniture Replacement in the Reserve Funds under the “Component Funding Analysis.” Treasurer Bob Burwell reminded the Board that Sunwatch Reserves are based on a “Cash Flow Analysis” over a long period of time (30 years) and not on a “Component Funding Analysis.” Tom Adams abstained because he was aware that a Board Member was resigning and felt that the resignation should take place before any motions by the Board. The Pool Committee asked Joe Giacomini to report. The Committee recommends that no action be taken to resurface the pools or pool deck for a couple more years. They do recommend that the coping around the top tiles of the pools be repaired which can be done for less than $4,000. Ray Sturgis was instructed to follow up on the recommended repairs. SALE AND LEASE APPROVALSTom Adams approved the sale of Unit #705 subject to the new owners meeting with the Welcome Committee. The owners have not met with the Welcome Committee and they have closed on their unit without approval. Ray Sturgis was instructed to contact the new owners concerning this oversight. OLD BUSINESSIt was moved and seconded to pay all but $693.75 (5% of $13,875 second invoice) of the Falcon Electric contract to retrofit the alarm system with the final amount to be paid when the job is complete. Motion carried. The Florida Progress Energy Audit was received by each Board member. The Maintenance Committee was instructed to again research the problem with the rusting metal conduit straps in the garage and recommend a solution. Ray Sturgis stated that KWA has begun their engineering study of caulking around the outside windows and doors of units #205 and #1002. Ray Sturgis stated that Dan will repair the walk of strip in elevator #4. The Management report stated that a bid to cover the new outside copper pipes has been received. It was moved and seconded to accept a bid for $800 from Clearwater Plumbing, Inc. to cover the copper hose line with a white aluminum channel. Motion carried with Vince Vincent voting against and Tom Adams abstaining. The Management report stated that a bid had been received from JSS Property Management to recoat parts of the outside walkway. The Maintenance Committee was instructed to review the bid and make a recommendation to the Board at the next meeting. The Management report stated that a bid had been received to replace the waste chute signage for $72 each. No action was taken concerning this item. The Management report stated that several items needed to be discarded in the 2nd. floor storage room including two dishwashers. It was moved and seconded to conduct a silent auction on the dishwasher still in the shipping crate and donate the opened dishwasher to a charity. Motion carried with Tom Adams abstaining. NEW BUSINESSIt was moved and seconded to schedule the Annual Meeting for Monday, November 28, 2005 at 7 PM. Motion carried. Bob Burwell stated that at the last Board meeting he was instructed to contact Sunwatch’s attorney, Nathan Hightower, to again research his opinions concerning maintenance fees for the private garages and if the Association is responsible to caulking around the outside doors and widows. Burwell felt we would just receive another invoice for the same response. He contacted Debbie Reinhardt at Resource Property Management and asked for recommendations of attorneys that specialize in Condominium law. She recommended the law firms of Brudny & Rabin or Becker & Poliakoff. Burwell asked for permission to contact one of these firms for a second opinion. Permission was deferred until some Board members could check out recommendations of other law firms. Ray Sturgis presented the first draft of the 2006 Budget. Secretary/ Treasurer reminded the Board that this is just the first draft showing a $28,956 or 5.77% increase. The two largest increases are in Janitorial Service which is $14,580 because we are going to a full time position and Insurance which is $11,590. A Budget Workshop will be scheduled at a later date. President Terry Werner announced that he is selling his unit and is resigning from the Board effective at the end of this Board Meeting. President Terry Werner asked for volunteers to serve on the Board. Sue Clark, Dave Fulda and Jo Warn volunteered. It was moved and seconded to elect Jo Warn to replace Terry Werner as a Board member. Motion carried with Tom Adams and Vince Vincent voting against. It was moved and seconded to elect Jo Warn President. Motion carried with Tom Adams and Vince Vincent voting against. Jo Warn asked the Board to cooperate with each other in order that the business of the Association can proceed without long delays. NEXT MEETINGThe date and time for the next meeting is to be determined later. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |