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Home Newsletter > Current Minutes >> Board Meeting July 25, 2005 Archive Who's Who What's New Forms Online Key Phone Numbers |
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SUNWATCH ON ISLAND ESTATES President Tom Adams called the meeting to order at 4:05 PM. Other Board members present were Bob Burwell, Vince Vincent and Terry Werner. MINUTESMinutes of the May 9, 2005 Board Meeting were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the June 30, 2005 Financial Report. The Operating Account had a balance of $49,636.13; however $19,161.14 of that amount was in Prepaid Owners Fees. The Reserve Account has a balance of $377,548.50. Expenses and Reserve Funding for (6) six months exceeded Income by $15,059.99. Two owners were delinquent a total of $12.25 in monthly maintenance fees. Vince Vincent had several questions concerning the Financial Report. Treasurer Burwell stated that the June Financial Report was received just prior to the Board Meeting and that he would research the questions. MANAGEMENT REPORTTom Adams introduced Ray Sturgis, the new Property Manager for Sunwatch from Resource Property Management. Ray Sturgis did not present a written Management Report since he had just been assigned to Sunwatch when Jill Ellis resigned from Resource Property Management. CORRESPONDENCEThe following notes were in the Suggestion Boxes: Ben and Sharon Givens #901 - The condition of the 670 Lobby needs attention. There seems to be a water leak behind the wallpaper on both sides of the elevator. Sharon Givens, Jody Keck and Jo Warn were appointed to a new 670 Lobby Committee to research the problem and present recommendations to the Board. Ed Mueskes #508 - Stated that both swimming pools need the grout repaired on the top tiles. The Pool Committee was requested to report back to the Board at the next meeting concerning recommendations for the pools and pool deck. Bud Myers #1001 - Requested that the caulking around the outside of the windows and doors need attention. The Board has authorized an engineering firm to make recommendations concerning the condition of the caulking, but Sunwatch's legal council has given the Board a written opinion that each owner is responsible for the caulking of the outside window and doors of their units. Bud Myers stated that he has owned units in several condominiums and the various associations had always been responsible for the outside painting and caulking. Bob Burwell was instructed to again contact legal council concerning this issue. Jo and Lars Warn #808 - Submitted questions on several issues. They stated that the service elevator lobby, the outdoor tables and chairs, and the railings on the passageways need to be cleaned. They recommend that the pool deck and outside sidewalks need pressure washing. They recommended that the cooking grills be replaced. They inquired about plans to patch the walls where the fire alarm boxes were removed. Ray Sturgis was instructed to review the cleaning complaints with Debbie. He was instructed to have outside pool decks, outside sidewalks and the gazebo roofs pressure washed. He was instructed to see if the cooking grills could be repaired. Terry Werner stated that the repairs to the fire alarm system are not yet complete and that signs will be placed over the spots where the alarm boxes were removed. George Powers #701 - Requested that the roof over the garage on the east side needs to be power washed. Ray Sturgis was instructed to have that roof power washed. Deanna Snedeker #1003 - Requested that the American Flag by the pool be removed as part of our hurricane preparedness. Lars Warn informed the Board that he does remove the flag at the time of hurricane warnings. SALE AND LEASE APPROVALSIt was moved and seconded to grant confirming approved for the following sales: Tom Adams approved the sale of Unit #705 subject to the new owners meeting with the Welcome Committee. The owners have not met with the Welcome Committee and they have moved in their unit without approval. Ray Sturgis was instructed to contact the new owners concerning this oversight. OLD BUSINESSThe Falcon Electric project to retrofit the alarm system is about eighty percent complete and should be finished this week. Ray Sturgis has the Florida Progress Energy Audit and will see that each Board member receives a copy. Ray Sturgis was instructed to work with Dan to see that the metal conduit straps in the garage are painted and/or replaced with plastic straps. Ray Sturgis was instructed to contact KWA to begin their engineering study of caulking around the outside windows and doors of units #205 and #1002. NEW BUSINESSIt was moved and seconded to approve an invoice for $675 from Clearwater Plumbing to repair a broker water pipe in the garage. Motion carried. It was moved and seconded to approve an invoice for $863.45 from Professional Landscape Service and Supply (Cut-Rite) for sod replacement. Motion carried. It was moved and seconded to approve an invoice for $218 from Otis Elevator Company for installing two (2) Firefighters' Operation Plates. Motion carried. Ray Sturgis was instructed to see that the floor of the elevator #4 in the 670 lobby is repaired. Ray Sturgis was instructed to come to the next Board Meeting with recommendations as to part time help for Dan to complete maintenance items such as pressure cleaning, repair and painting of the break away garage walls. Ray Sturgis was instructed to find a "Non-Fragrance" professional grade anti-bacterial cleaning disinfectant for the common areas. Ray Sturgis was instructed to investigate how to cover the new copper water pipes. Ray Sturgis was instructed to replace the waste chute signage with UV plastic. Ray Sturgis was instructed to see that the electrical storage areas are cleaned out. Ray Sturgis was instructed to see that the furniture stored in the emergency generator room be removed. It was moved and seconded to impose a Maintenance Fee on the Private Garages. Motion failed with Bob Burwell, Joe Giacomini and Terry Werner voting against. Ray Sturgis was instructed to obtain proposals to correct the water leakage of the decking/roof over the garages on the north side of the building east of the service elevator. Ray Sturgis was instructed to investigate with the Fire Marshall if the outside doors of the west stairwell of the 670 building could swing out instead of in to try to stop the water leakage. Bob Burwell stated that the first draft to the 2006 Budget should be prepared by Debbie Reinhardt of Resource Property Management shortly. A copy of the draft will be provided to each Board member. Ray Sturgis was informed that the five (5) year contract with Brighthouse Cable will expire February 2006. He was instructed to obtain proposals for cable in order that those charges can be included in the 2006 Budget. The need to On-Site Management was deferred until the next Board Meeting in order that Ray Sturgis could study the need. Sunwatch Bylaws IV. Administration Section 14. Removal of Officers. Provides that a majority of the Board may remove any officer and elect a successor at any regular Board Meeting. It was moved and seconded to remove Tom Adams as President and Terry Werner as Vice President and to elect Terry Werner as President and Joe Giacomini as Vice President. Motion carried with Tom Adams and Vince Vincent voting against. COMMITTEE REPORTSThe Maintenance Committee is chaired by Cliff Snedeker and Terry Werner is the only other member. Terry asked for additional members. Joe Giacomini and Robert Poladian were appointed as additional members. Joe Giacomini stated that he was the Chairperson for the Lightning Committee and that they found that there was no proven system to stop lightning damage. They did recommend and the Board approved the installation of surge protectors for the elevators. Terry Werner requested the Emergency Committee investigate the cost of a defibrillator. It was pointed out that the Emergency Committee has no members. Terry will try to find some new members. Terry Werner stated that the fuel tank for the emergency generator only has enough fuel for 48 hours and recommended that an additional tank be obtained. Ray Sturgis was instructed to investigate. Ray Sturgis was instructed to see that two of the burnt out underwater pool lights be replaced. Ray Sturgis was instructed to find out the number of required handicap parking spaces for Sunwatch. NEXT MEETINGThe next meeting is scheduled for Tuesday, September 6, 2005 at 9:00 AM. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |