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Home Newsletter > Current Minutes >> Board Meeting March 14, 2005 Archive Who's Who What's New Forms Online Key Phone Numbers |
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SUNWATCH ON ISLAND ESTATES President Tom Adams called the meeting to order at 4 PM. Other Board members present were Bob Burwell, Joe Giacomini, Vince Vincent and Terry Werner. SILENT AUCTION Sealed envelopes containing bids for surplus furniture and fixtures in the 680 Lobby were opened by the Board. The following highest bids were accepted by the Board:1. Wall Mask -- $500 Nichols – Unit 809 6. Tall Artificial Plant -- $25 Evans – Unit 209 7. Short Artificial Plant -- $20 Evans – Unit 209 8. Table Lamp -- $20 Burwell – Unit 410 It was moved and seconded to donate the remaining items (three pictures, set of candle sconces, end table and sofa) to charity. Motion carried. MINUTES Minutes of the February 17, 2005 Board Meeting were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the February 28, 2005 Financial Report. The Operating Account had a balance of $73,732.36; however $19,434.41 of that amount was in Prepaid Owners Fees. The Reserve Account has a balance of $347,040.90. Income for (2) two months exceeded Expenses and Reserve Funding by $1,059.77. Two owners were delinquent a total of $434.70 in monthly maintenance fees. MANAGEMENT REPORT
Jill Ellis from Resource Property Management reviewed her March 10, 2005 and March 14, 2005 reports. Her report recommends an Energy audit for the lighting in the hallways. The Board instructed Jill Ellis to contact Progress Energy concerning an Energy audit for the hallways and the 670 Lobby. Jill Ellis was instructed to review with Dan the number of metal conduit and straps in the garage that are rusted and need attention. The report stated the rusty freight elevator door that needs attention should be done by the elevator company as it needs to be taken apart. Jill Ellis was instructed to obtain a bid from Otis Elevator to make the repairs. The following notes were received: Betsy Garfield #604 – Suggested a phone be installed in the party room in order to buzz in guests when using the party room. The Board suggested that persons using the party room station someone at the front door to admit outside guests rather than going to the expense of an additional telephone line. Betsy Garfield #604 – Suggested adding colorful blooming shrubs in our landscaping. The recommendation will be forwarded to the Landscape Committee. Cliff Snedeker #1003, Sue Clark #1002, Bud Myers #1001 and Charlie Blankenhorn #1000 complained about Susan Coleman’s dog urinating in the hallway and incessant barking. Jill Ellis was instructed to write Susan Coleman a letter. COMMITTEE REPORTSMaintenance Committee – Cliff Snedeker submitted his committee’s report dated March 14, 2005. Jill Ellis was instructed to request a proposal from Kerns-Whitehouse & Associates, Inc. (KWA) for a condition survey and Scope of Work concerning the caulking around the outside windows and doors. Bob Burwell was instructed to contact Window & Shutter Design Corp. concerning the installation of the support beams to make sure they do not drill into the post tension patio floors and ceilings. Jill Ellis was instructed to see that the exit door to the roof from the stairwell outside the 08 units is repaired in order that it does not damage the roof. It was moved and seconded to instruct Jill Ellis to obtain bids to repair the stucco, seal and paint the “break away walls” in the garage. Motion carried with three (3) votes in favor and Tom Adams and Vince Vincent voting against. Jill Ellis was instructed to contact Kerns-Whitehouse & Associates, Inc, (KWA) to update their proposal dated August 6, 2004 concerning a condition survey and Scope of Work for the surface of the outside walkways and the second floor patios over the garage east of the meeting room and the north side of the building. SALE AND LEASE APPROVALSNone OLD BUSINESSThe Falcon Electric contract for $27,750 to retrofit the alarm system was signed at the Board meeting; therefore work should begin in about one week. NEW BUSINESSIt was moved and seconded to approve the Addendum to the Resource Management, Inc. contract calling for On-Site Management twice weekly for approximately 2 hours per visit at $500 per month. Motion carried with three (3) votes in favor and Tom Adams and Vince Vincent voting against. Jill Ellis was instructed to see that the party room carpet is cleaned using our in house carpet cleaning equipment. The proposal from Clearwater Plumbing to install a water line and hose bibs was deferred until the next Board meeting. It was moved and seconded to approve the proposal from American Roll Up Door Co. in the amount of $1,551 to repair, service and adjust the garage gates. Motion carried. It was moved by Vince Vincent to impose a maintenance fee on the (18) eighteen private garages. Motion failed for lack of a second. The Rules and Regulations Committee was requested to bring to the next Board meeting a set of rules concerning hours and days when work may be performed by private contractors to individual units. The rules should also include permit requirements, elevator usage, removal of debris, and not using common areas (walkways and parking lots) to perform portions of the repairs. It was moved and seconded to allow the posting of towing signs for improper parking in the parking lots and garage. Motion carried. It was moved and seconded to purchase a used sleeping sofa for not more than $375 from Tom and Joyce Smith for rental unit #202. Motion carried. NEXT MEETINGThe next meeting is scheduled for 10 AM, Thursday, April 21, 2005. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |