|
Home Newsletter > Current Minutes >> Board Meeting January 20, 2005 Archive Who's Who What's New Forms Online Key Phone Numbers |
 |
SUNWATCH ON ISLAND ESTATES President Tom Adams called the meeting to order at 4 PM. Other Board members present were Bob Burwell, Joe Giacomini, Vince Vincent and Terry Werner. MINUTESMinutes of the December 2, 2004 Board Meeting were approved as corrected naming Susie Thatcher and Lars Warn as the two Directors voting against approval of the 2005 Budget. Minutes of the December 2, 2004 Organizational Board Meeting were approved as presented. Minutes of the January 3, 2005 Board Meeting were approved as corrected naming Tom Adams as Secretary Pro Tem. Minutes of the January 17, 2005 Work Session were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the December 31, 2004 Financial Report. The Operating Account had a balance of $70,943.62; however $14,625.42 of that amount was in Prepaid Owners Fees. The Reserve Account has a balance of $330,757.25. Income for the twelve (12) months was $26,883.86 over expenses and reserve funding. No owner was delinquent in monthly maintenance fees. A special report showed that the Association paid $14,532.14 for natural gas to heat the pools and SPA from January 6, 2004 through January 5, 2005. Another special report showed that the two rental units had $1,996.70 net income in 2004 after paying $7,662.40 in maintenance fees and reserves. MANAGEMENT REPORTJill Ellis from Resource Property Management reviewed her January 12, 2005 report. Two letters were sent to owners for violations. The large commercial truck is no longer parked in the parking lot. There has been no response to the letter concerning the removal of the parking bumper and the improper parking of the motorcycle. Tom Adams stated that he would contact the owner concerning these violations. CORRESPONDENCEThe Island Estates Civic Association sent a letter of Congratulations announcing that Sunwatch won FIRST PLACE for Condominiums in the 2004 Holiday Lighting Contest and included a $100 gift certificate to the Island Way Grill. The suggestion boxes contained the following notes: Sue Clark #1002 – Stating that the tennis courts are being used after 10 PM. The Management Report stated that an override had been placed on the light timer preventing them being turned on after 10 PM. The party using the tennis court after 10 PM is a former owner that still has a key to the court. Terry Werner will try to contact the former owner. Deanna Snedeker #1003 – Listed several areas of the common areas that needed cleaning attention. Cleaning is an agenda item to be addressed. Mona Cleary #906 – Stated that the party room carpet is dirty and the television does not work. Jill Ellis will look into having the carpet cleaned and has instructed Dan to contact a TV repair service. COMMITTEE REPORTSMaintenance Committee – Cliff Snedeker resubmitted a report that was presented at the January 3, 2005 Board Meeting listing eight (8) items that need immediate attention and four (4) items that are major projects that need to be scheduled this year. He also gave each Board member three (3) pages of Maintenance Projects List. The Board suggested that the Maintenance Committee present the Board with specific recommendations for Board approval. Cliff then presented three (3) proposals for sloping and resealing floors. It was moved and seconded to accept a bid in the amount of $22,750 from Sunbelt Holdings Inc. to slope and reseal the entire 2nd floor except the portion that was done in mid 2004 with funding from #540 General Property Reserves. Motion carried with four (4) votes in favor and Tom Adams voting against. SALE AND LEASE APPROVALS
The following sales were approved: At the December 2, 2004 Board Meeting approval was granted to redecorate the 680 lobby provided that a majority of the owners of the 680 building approved. Sherry Vincent stated that a majority had approved. At the July 21, 2004 Board meeting $1,200 was approved to replace the stolen furniture and so far only $150 has been spent on the purchase of a table. Donations of $300 have been received. Two owners are interested in purchasing some of the discarded items. The Redecoration Committee is waiting for a status report from Ruthann Falconi #909. It was moved and seconded to accept a bid in the amount of $27,750 from Falcon Electric to retrofit our fire alarm system as outlined by Architectural Engineering Incorporated with approximately $20,000 of the funding to come from the Reserves #590 Deferred Maintenance and the balance from Operating #6010 Contingency. Motion carried. It was moved and seconded to approve a contract in the amount of $42,308.50 with Symbiont Service Corp. to install a Geo-Thermal Pool Heater system for the main pool and SPA with funding to come from previous years operating surplus and future savings of the charges for natural gas. Motion carried. NEW BUSINESSThe Addendum to the Resource Property Management Contract for on site management was deferred to next meeting. Jill Ellis presented two options for Janitorial Services since Professional Cleaning and Maintenance, Inc. had resigned. One option is to hire Tropical Cleaning Services for 30 hours per week at $20,220 per year. The other option is to hire an in house cleaning person for 40 hours per week. The in house cleaning person would clean on Saturdays and clean the rental apartments. The 2005 Budget for Janitorial Services ($17,424) and Guest Apartment Cleaning ($3,300) is $20,724. The cost for the in house cleaning person is approximately $28,000 per year including $10 per hour, burden and health insurance. It was moved and seconded to hire an in house cleaning person for 40 hours per week at an approximate cost of $28,000 per year. Motion carried with four (4) votes in favor and Vince Vincent abstaining. It was moved and seconded to approve a contract with Welch Tennis Courts, Inc. in the amount of $1,100 to replace net posts, nets and drink trays. Motion carried. The Board informed the owners present that Board Meeting Protocol allows for owners to be recognized to speak to an agenda item with a three minute time limit and that there should be no interruptions. It was moved and seconded to allow owners to install hurricane shutters provided the color of the shutters are the same as the exterior walls of the building. Motion carried. NEXT MEETINGThe next meeting is scheduled for 4 PM, Thursday, February 17, 2005. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |