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SUNWATCH ON ISLAND ESTATES President Lars Warn called the meeting to order at 4 PM. Board members present were Bob Burwell, Cliff Snedeker, Susie Thatcher, Lars Warn and Terry Werner. MINUTESMinutes of the December 3, 2003 meeting were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the December 31, 2003 Financial Report. The Operating Account had a balance of $38,517.39; however $18,328.50 of that amount was in Prepaid Owners Fees. The Reserve Account had a balance of $253,397.63. Total expenses and reserve funding for the full twelve (12) months of 2003 were $457,640.89 compared to a budget of $467,640. Income for 2003 was $4,154 over total expenses and reserve funding. Two owners were delinquent a total of $943.53 in monthly maintenance fees. MANAGEMENT REPORTDiane Lubrano from Resource Property Management reviewed her report dated January, 2004. CORRESPONDENCEThere was neither correspondence nor notes from the suggestion boxes. SALE AND LEASE APPROVALS
The following sale was approved: The Newsletter Committee reported that they were just about out of funds. It was moved and seconded to advance $200 to Susie Thatcher for the Newsletter Committee’s petty cash fund. Motion carried. Since the building is getting older and needs lots of attention, President Lars Warn formed a Maintenance and Cleaning Committee. Tom Adams was appointed Chairperson with Mona Cleary, Cliff Snedeker and Terry Werner as members. OLD BUSINESSNone NEW BUSINESSThree proposals to paint the eighteen (18) private garage doors ranging from $750 to $1,690 were reviewed. The Maintenance and Cleaning Committee was requested to study the proposals and make a recommendation to the Board at its next meeting. A proposal from Munyan Painting to recaulk an expansion joint next to garage #4 for $975 was reviewed. This problem was referred to the Maintenance and Cleaning Committee for further study. Three proposals for resurfacing pool interiors and the pool deck were reviewed. The Board preferred a total bid of $13,825 from Commercial Pool Renovations for resurfacing of the two pools and SPA with Diamond Brite. The Board also preferred a bid of $30,332 from Semington Interlocking Paving. The Board requested that Terry Werner and Cliff Snedeker check the vendors references before accepting the bids. A proposal for study of our alarm system from Architectural Engineering Incorporated was reviewed. The Board requested that Terry Werner check out the vendor and tie down the loose ends of the proposal. Three (3) of the emergency elevator phones were damaged by lighting and need to be repaired or replaced. Insurance will pay $717 for the repairs. Otis will install four (4) new ADA hands-free phones for $2,000. It was moved and seconded to accept the $2,000 bid from Otis for four (4) new phones or a proposal from Kings III for four (4) new phones for $150 each plus a monitoring and maintenance charge of $24.95 per month per phone. Motion carried. It was moved and seconded to accept a bid for $500 from Avid Engineering for a required biennially SWFWMD Inspection. Motion carried. Cliff Snedeker was requested to review the current Job Descriptions for Maintenance and the current Job Description for Cleaning and present any revisions to the Board for approval. Bob Burwell stated that Progress Energy will lease a Meter Based Surge Protector to protect appliances such as air conditioning compressors, washers, dryers, refrigerators, dishwashers, garbage disposals and hot water heaters from damaging surges for $5.95 per month plus a one-time $44.95 installation fee. Progress Energy will reduce the installation fee to $9.95 if ten (10) or more owners sign up for the program. Permission was granted to place this information in the Newsletter and post it on the bulletin board. NEXT MEETINGThe next meeting is scheduled for 4 PM, Thursday, February 26, 2004. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |