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SUNWATCH ON ISLAND ESTATES President Lars Warn called the meeting to order at 9 AM. Board members present were Bob Burwell, Ben Givens and Lars Warn. MINUTESMinutes of the August 22, 2003 meeting were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the September 30, 2003 Financial Report. The Operating Account had a balance of $46,879.84; however $15,655.69 of that amount was in Prepaid Owners Fees. The Reserve Account had a balance of $230,897.15. Total expenses and reserve funding for the first nine (9) months of 2003 were $332,015.85 compared to a budget of $350,820. Three owners were delinquent a total of $1,659.93 in monthly maintenance fees. MANAGEMENT REPORTGeorgia Stone from Resource Property Management reviewed her report dated October 29, 2003. CORRESPONDENCEThe following notes were from the suggestion boxes: Cliff & Deanna Snedeker - Unit #1003 complained about the lack of response from Georgia Stone concerning their August 6th letter to the Board. Georgia Stone stated that she had been in contact with the Snedekers. Tom Adams - Unit 900 inquired about who is responsible for the electric charges in the 18 private garages. Bob Burwell explained that the electricity in the garages are connected to the main power meter and the cost for the association to install separate meters in each garage would not be cost effective. All of the garages have automatic garage openers and one fluorescent light installed by the developer. The cost of electricity for these items is minimal. Three of the garages have dehumidifiers. The Board decided to charge those owners with dehumidifiers an annual fee for electricity rather than ban dehumidifiers. Terry Werner was requested to research for the Board the cost of electricity for a dehumidifier for one year and report back at the next Board meeting. Tim Wukie - Unit 904 wrote about shopping carts being left next to his parking spot requiring him to get out of his car to move a cart before he can park. After several suggestions, including banning shopping carts, the Board requested that the newsletter contain a paragraph concerning shopping cart placement. John & Marilyn Wingerden - Unit 1004 asked again about the Air Conditioning compressor noise. An Air Conditioning noise committee has been studying the problem and has a recommendation to be presented later in the meeting. Chester Kimball - Unit #503 asked for advice on installing a water softener. The Board suggested that he contact a plumber or water softener company. SALE AND LEASE APPROVALS
The following sales were approved: Jo Warn, Chairperson of the Landscaping Committee reviewed the recent landscape improvements. Terry Werner presented a report of the Air Conditioner Noise Committee. It was moved and seconded to amend the Rules and Regulations to require that when owners replace their air conditioner compressors they must be replaced with a "scroll" compressor with a minimum SEER of 15 with a sand beige color. Motion carried. Terry Werner stated that several other expensive options include installing glass partitions above the inside concrete wall and removing the outer concrete wall, but the real solution is to replace the existing compressors as outlined above. He suggested that neighbors on each floor get together and agree to replace their units at the same time with the same air conditioning contractor which should grant a volume discount. OLD BUSINESSBob Burwell reminded the Board that in January 2003, there were two different accidents by owners resulting damage to the garage gates. The minutes of the March, April and May meetings state that the then current property manager was going to follow-up on billing for the repairs to those owners responsible for the damage. The owners were never billed. The Board requested Georgia Stone to bill those two owners for the repairs. Bob Burwell reminded the Board of the excess bicycles stored in the racks in the garage with flat tires, etc. The Board had requested that the former property manager provide identification tags to the owners of the bicycles but nothing happened. Georgia Stone was requested to set up a bicycle ID Tag system for bicycles with instructions that all untagged bicycles would be removed from the garage. The Surge Protection approved at the August Board meeting has not been installed. Lars Warn will follow up. The pool railings have been repainted and look great. Bob Burwell suggested we obtain bids to repaint all the railings in the limited common areas because many of the owners have not maintained their railings. Georgia Stone reminded the Board that the owners are responsible for maintenance of their limited common areas such as outside windows, deck floors and railings. The newsletter committee was requested to write a paragraph concerning maintenance of railing in the newsletter. Georgia Stone was instructed to watch application fees for Sales and Leases. Application Fees for Sales and Lease are $100 plus a $200 refundable deposit move in fee. NEW BUSINESSGeorgia Stone presented proposals for resurfacing the pools, spa and deck. The Board requested more proposals and deferred resurfacing until after the season in the late spring. Bob Burwell, Secretary/Treasurer reported that it had been a pleasure to work with Debbie Reinhardt of Resource Property Management in preparation of the proposed 2004 Budget. He presented a budget after review of the income and expenses for 2002, the first nine (9) months of 2003, the projected final three (3) months of 2003 and the current contracts. It was moved and seconded to submit to the owners for the Annual Meeting the Proposed 2004 Budget as presented. Motion carried. It was moved and seconded to confirm the purchase of a television for $203.29 to replace the non operating television in the exercise room. Motion carried. It was moved and seconded to confirm the expense of $172 to purchase carpet cleaner for the meeting room and the two guest apartments. Motion carried. It was moved and seconded to approve granting the Holiday Decoration Committee $200 for decorations. Motion carried. It was moved and seconded to authorize a review financial statement for 2003. Motion carried. It was moved and seconded to engage Elizabeth Wadsworth, C.P.A. for a review of the 2003 financial statements and preparation of federal and state income tax returns for 2003 and state intangible tax return for 2004. Motion carried. The Bylaws IV. Administration Section 1. a. Number and Qualification. Provides that the Board of Directors may increase or decrease the number of person to serve on the Board, provided there is always an odd number of members and there is never less than three (3) nor more than seven (7) members. It was moved and seconded to elect no less than three (3) nor more than five (5) at the next Annual Meeting. Motion carried. It was moved and seconded to propose a Bylaw change limiting the number of animals per unit to one of 20 pounds or less with a grandfather clause. Motion carried. It was moved and seconded to propose a Bylaw change granting the Board the power to levy fines against a unit for failure to comply with any provision of the declaration, bylaws or rules of the association. Motion carried. It was moved and seconded to propose a Bylaw change reducing the number of owners required to change the Bylaws from seventy-five (75) percent to not less than fifty (50) percent. Motion carried. NEXT MEETINGThe next meeting is the Annual Meeting scheduled for 7 PM, Wednesday, December 3, 2003. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |