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SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting March 18, 2003 CALL TO ORDER President Lars Warn called the meeting to order at 7 PM. Board members present were Bob Burwell, Ben Givens and Lars Warn. MINUTES Minutes of the February 17, 2002 meeting were approved as presented. FINANCIAL REPORT Secretary/Treasurer Bob Burwell reviewed the February 28, 2003 Financial Report. The Operating Account had a balance of $35,335.92; however $17,997.00 of that amount was in Prepaid Owners Fees. The Reserve Account had a balance of $199,224.19. Total expenses for the two months were $57,549.33 compared to a budget of $62,634. Two owners were delinquent a total of $768.40 in monthly maintenance fees. MANAGEMENT REPORT Bill Martin from Rampart Properties reviewed his March 18, 2003, Management Report. CORRESPONDENCE Received a letter dated December20, 2002 from Glenn and Phyllis Miller – Unit 1005 concerning water leaks around their kitchen bay windows. This problem was discussed at the last Board meeting when only one bid was presented by Rampart Properties. Bill Martin stated that he is waiting for bids from two more vendors. The following notes were from the Suggestion Boxes: Tom and Linda Adams – Unit #900 requested that future Board meetings be held in the evening. The Board meetings have been held at 7PM since November 2002. Sharon Givens – Unit #901 requested that the fire alarm door next to the 670 entrance be repainted or replaced. Bill Martin stated that several outside doors needed attention and that he was waiting for bids from vendors. Deanna Snedeker – Unit #1003 requested that the mops, brooms and litter around the sink in the garage be placed in a closet. Bill Martin was instructed to look into this problem. She also requested that the garage floor be cleared of leaves and debris with an ordinary lawn blower. Bob Burwell stated that Dan cleans the garage floor twice a week with a floor machine. He does not use a lawn blower because owners complain of dust landing on their clean automobiles. SALE AND LEASE APPROVALS None COMMITTEE REPORTS None A/C Noise Reduction Committee - Terry Werner presented the Board a seven (7) page written report. The Board will read the report at a later date. OLD BUSINESS Bill Martin reported that repairs to the parking lot have been delayed because of the rainy weather. At the last Board meeting it was reported that the Board will tag bicycles with flat tires because they were apparently not being used. Bob Burwell suggested that a better solution for unused bicycles is to furnish the bicycle owners a tag to be attached to their bicycle with instructions to fill in their name and unit number. Any untagged bicycles would be given to some charity. The Board instructed Bill Martin to proceed with Burwell’s recommendation. NEW BUSINESS Bob Burwell reported that there have been a few incidents where owners trying to sell their units have held an “OPEN HOUSE.” XVII Section 3 of The Declaration of Condominium prohibits the posting of any signs on the common areas or the posting of any signs that may be seen from the common areas. Any owner holding an open house needs to abide by Section 3. Some of the owners in the 680 building have met with President Lars Warn requesting permission to place tile on common areas in their respective elevator lobbies. It was moved and seconded to permit owners in the 680 building to place tile on the common areas of their elevator lobbies provided both owners on each floor agree to tile their respective floor lobbies. All tile shall be of a neutral color, non-skid type; all tile on each floor be the same; and all costs, including repairs for damaged tile, be paid by the unit owners per floor. All floors do not have to tile their lobbies. Motion carried. Bob Burwell questioned why the owner who damaged a garage gate in January had not reimbursed the association for repair of the gate. Bill Martin stated that the gate was not repairable, therefore an entire new gate had to be installed. Bill was waiting for instructions from the Board as to what percentage he should bill the owner for the $1,285 invoice. Lars Warn stated that he would negotiate with the owner. Several owners complained about cleaning of the outside corridors on the 670 building. Bill Martin will check the cleaning schedule with Dan. Deanna Snedeker inquired about just what could be done to stop vehicles (moving vans & repair trucks) from blocking the entrance to her private garage. The Board suggested that she report any blockage to Dan in order that he may work out solutions to the problem when it occurs. NEXT MEETING The next meeting is scheduled for Monday, April 21, 2003 at 7 PM. ADJOURNMENT There being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer