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SUNWATCH ON ISLAND ESTATES President Lars Warn called the meeting to order at 7 PM. Board members present were Bob Burwell, Ben Givens and Lars Warn. MINUTESMinutes of the November 20, 2002, meeting were approved as presented. FINANCIAL REPORTSecretary/Treasurer Bob Burwell reviewed the December 31, 2002, Year End Financial Report. The Operating Account had a balance of $21,877.42; however, $17,324.32 of that amount was Prepaid Owners Fees. The Reserve Account had a balance of $183,996.01. Total expenses for the full twelve months of 2002 were $331,868.18 compared to budget of $341,619. The Net Operating Increase for the year was $6,408 after contributions to the Reserves. The report showed four (4) owners delinquent for a total of $1,562.68 in monthly maintenance fees. However two (2) owners units have been sold and will become current at closing. MANAGEMENT REPORTBill Martin from Rampart Properties reviewed his January 20, 2003, Management Report. CORRESPONDENCEThe following notes were from the Suggestion Boxes: Sherry Vincent #309 – Requested that a hot water heater be placed in the men’s restroom at the pool for a warm shower behind the restroom which could also be used to wash pool filters. The Board took no action on this request. Bernice Tarnow #305 – Inquired about the storage of personal items such as furniture in the electrical rooms. Bill Martin was instructed to direct Dan to remove ALL PERSONAL ITEMS from the electrical rooms. Bob Sylva #507 – Requested that the tennis courts around the fence areas be pressure washed. Bill Martin was instructed to direct Dan to pressure wash the affected areas on the tennis courts. Bud Myers #1001 - Requested that the west garage door at the 670 entrance be repaired. The motor on the garage door was repaired in late December. Cliff & Deanna Snedeker Unit #1003 – Stated that an owner’s pet had deposited fecal matter in the 670 elevator on December 28th or 29th. They have also noticed urine in the elevator and lobby at other times. They requested that a letter be sent to all owners about proper courtesies and cleanliness, requested that the Board pass a motion banning new pets in the buildings and set up a means of enforcement. They further requested a personal reply on the Board’s thoughts about this unacceptable development. The Board suggested that if any owner observes a pet depositing fecal matter and or urine anywhere in the buildings that the pet’s owner be reported to any Board member. The only way pets can be banned from Sunwatch is by a seventy-five percent (75%) vote by the owners at an Annual Meeting. The Board has no means of enforcement other that to write a letter to an owner. It is a Board policy to respond to owner’s comments in the minutes rather that by personal letter. Cliff Snedeker Unit #1003 – Inquired about a proposal from American Roll Up Door Co. concerning repairs to the east garage door in the 670 building damaged when the door closed on his automobile. Lars Warn stated he would discuss the proposal with Cliff. SALE AND LEASE APPROVALS
The following application for purchase was approved: Sue Clark reminded the owners that they are to clean up the party room (wipe the card tables and kitchen counters) after playing cards or watching television. Also there is to be NO SMOKING in the Party Room. OLD BUSINESSNone NEW BUSINESSIt was moved and seconded to give confirming approval for two contracts with American Roll Up Door Co. One for $1,185 dated November 26, 2002, and the other for $1,285 dated December 31, 2002. Motion carried. It was moved and seconded to give confirming approval for a contract dated December 9, 2002, for $1,887 with Parking Area Maintenance, Inc. Motion carried. It was moved and seconded to approve a contract for $150 with IPA Appraisal Services, Inc. Motion carried. Bob Burwell reminded the Board that the three year contract with Rampart Properties is now in the automatic renewal phase and is subject to cancellation by either party upon thirty days notice. President Lars Warn set up a Property Management Review Committee and appointed the present Board Members to that committee. NEXT MEETINGThe next meeting is scheduled for Monday, February 17, 2003 at 7 PM. ADJOURNMENTThere being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer |