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SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Annual Meeting November 28, 2001 CALL TO ORDER The meeting was called to order at 7:00 PM by President Don Harrill. Directors present were Bob Burwell, Ben Givens and Don Harrill. The Bylaws -- Section 8 . . . Quorum requires more than 33% of the units be represented for a quorum. Since our association has 96 units a quorum requires a minimum of 32 units. Kay Strehle of Rampart Properties verified that 45 units were represented in person or by proxy thereby establishing a quorum. Minutes of the November 29, 2000, Annual Meeting were approved as presented. NEW BUSINESS It was moved and seconded to adopt the following resolution: Whereas the Bylaws of Sunwatch on Island Estates Condominium Association, Inc. provide in part as follows: Article III -- Entitled "Annual Meeting" . . . Section 3 provides as follows: "at the annual meeting, members shall elect directors and may transact such business of the Association as may properly come before them" AND Article IV -- Entitled "Administration" . . . Section 3 provides as follows: "The Directors shall be elected at the annual meeting of the owners by a plurality vote & each Director shall serve for a term of one year or until his successor shall be elected and duly qualified" And Whereas "Section 718.112(2)(d)3, Florida Statutes Provides in part -- "Not withstanding the provisions of this subparagraph 3, an election is not required unless more candidates file notices of intent to run or are nominated than board vacancies exist" And Whereas only 3 candidates filed notices of intent to run and 3 board vacancies exist; Therefore be it resolved by this owners annual meeting of November 28, 2001 that the following 3 candidates are deemed to be elected to the Board of Directors of Sunwatch on Island Estates Condominium Association; Robert Burwell Ben Givens Lars Warn And the Secretary of this annual meeting is directed to incorporate this resolution into the official minutes of this annual meeting. Motion carried. ADJOURNMENT There being no further business, the Annual Meeting was adjourned. Robert A. Burwell Secretary SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting November 28, 2001 CALL TO ORDER The meeting was called to order immediately following the Annual Meeting. Board members present were Bob Burwell, Ben Givens and Lars Warn. ELECTION OF OFFICERS It was moved and seconded to elect Ben Givens, President, Lars Warn, Vice President and Bob Burwell, Secretary/Treasurer. Motion carried. MINUTES Minutes of the October 29, 2001, Board Meeting were approved as presented. FINANCIAL REPORT The October 31, 2001, Financial Report was reviewed by Secretary/Treasurer Bob Burwell. He reported a positive cash flow of $26,793.33 for the first ten months of 2001. MANAGEMENT REPORT The November Management Report was not available for review because there were still two days before the end of the month. CORRESPONDENCE There were no notes from the Suggestion Boxes. Letter dated November 29, 2001, from Sue Clark #1002 concerning noise from the balconies after 10 PM, requesting that the tennis players turn off the court lights after they finish playing and requesting the grocery carts be returned to the garage area and not left in the hallways or elevators. The Board agreed with her suggestions and will post notices on the bulletin boards. Letter dated November 28, 2001, from Terry Werner #907 containing questions about the proposed 2002 budget. Those questions will be addressed during the budget portion of the meeting. SALE AND LEASE APPROVALS The following applications for sale were approved: #601 John L. Roberts #706 Ed & Nancy Veranth COMMITTEE REPORTS None OLD BUSINESS Kay Strehle was requested to contact Complete Property Services to schedule repainting the storage and front doors that are rusting. Kay Strehle was requested to follow up on bids for lightning arrestors. Kay Strehle was requested to repost the signs removed from the billiard room, exercise room and the car wash. Kay Strehle was again requested to see that ALL CAR STOPS in the garage by ALL exit doors be painted bright yellow like space 69. A bid to cover the lower openings near the floor of the garage was reviewed and deferred. The flagpole issue will be reviewed at the next meeting. A review of the 2002 Budget approved at the October 29, 2001, was given by Bob Burwell, Secretary/Treasurer. NEW BUSINESS It was moved and seconded to change insurance agents from The Connelly Group to Acordia. Motion carried. The new insurance agent recommends we obtain an insurance appraisal on the buildings in order to be sure we are properly insured. Bob Burwell will obtain appraisal bids. Several questions were posed concerning our reserves. Rampart Properties recommends we hire a professional Reserve Study Appraisal. Bob Burwell will obtain bids. A discussion was held concerning the parking of motor homes in the parking lot. The Board stated that the Rules and Regulations do not allow motor homes, boats, and trailers to be parked in the parking lot EXCEPT "for loading or unloading, provided it is on a short term basis." Any violation should be reported to Rampart Properties. A request was made to better identify the 680 entrance with signage and lights for guests and deliveries. Kay Strehle was requested to come up with a suggestion. A request was made to cover the dryer vents on the "08" units to prevent rain water from intruding. Kay Strehle was requested to make recommendations. It was moved and seconded to engage Elizabeth Wadsworth, P. A. to prepare a review of our financial statements as of December 31, 2001, our Federal and Florida income tax returns for 2001 and our Florida intangible tax return for 2002. Motion carried. The date and time of the next meeting was deferred. There being no further business, the meeting was adjourned. Robert A. Burwell, Secretary/Treasurer