|
Home Newsletter > Current Minutes >> 10-29-01 Archive Who's Who What's New Forms Online Key Phone Numbers |
 |
SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting October 29, 2001 CALL TO ORDER President Don Harrill called the meeting to order at 9:00 AM. Members present were Bob Burwell, Ben Givens and Don Harrill. MINUTESMinutes of the June 25, 2001, Board Meeting were approved as presented. FINANCIAL REPORTThe September 30, 2001, Financial Report was reviewed by Secretary/Treasurer Bob Burwell. He reported a positive cash flow of $27,803.49 for the first nine months of 2001. Two owners were delinquent on monthly maintenance fees 30 days and four owners were delinquent on late charges. Kay Strehle has mailed letters to all six owners. It was moved and seconded to transfer $21,456 from the operating account to the reserve account per the recommendation of our CPA, Elizabeth Wadsworth. Motion carried. MANAGEMENT REPORTKay Strehle's Management Report dated October 29, 2001, was reviewed. CORRESPONDENCEThe following is a review of the notes from the Suggestion Box: Jo Edler #205 - Repeated her several requests that a professional pest exterminator be hired to spray for roaches on the 2nd floor. Kay Strehle was instructed to make sure Dan is spraying on a regular basis. Jo Edler #205 - Suggested that the pool regulations be posted in the gazebo. The Board felt that the pool regulations posted by the pool were sufficient. C. E. Vincent #309 - Requested that the loose railing on his balcony be repaired. Kay Strehle was instructed to see that the necessary repairs are made. Susie Thatcher #500 - Requested that notices for association parties be posted inside the glass cases. The Board agreed with the request and stated that any Board member or Dan has keys to the bulletin boards. Ed Mueskes #508 - Requested that the tile in elevator #3 be replaced with a darker color. The floor in elevator #3 has already been replaced with a dark green tile. Ed Mueskes #508 - Suggested that we may not have enough insurance on the buildings and asked if the Board had bid out the insurance. The Board stated that the insurance was bid out after the Board took over from the developer, which was about three years ago. Kay Strehle was instructed to obtain new bids before the next renewals. Dale Schooley #210 - Stated that the sign showing the hours of operation for the car wash is missing and needs to be replaced. Kay Strehle was instructed to install a new sign. SALE AND LEASE APPROVALS
The following applications for sale were approved: None OLD BUSINESSBob Burwell stated that our attorney, Steve Cole, has written several letters from August 22, 2001, through October 4, 2001, to the roof materials supplier, Tamko Roofing Products, the attorneys for the developer and Sound Construction. Don Harrill stated that he had recently visited with Steve Cole and requested that more be done than just write letters. The Board will request a follow up meeting with Steve Cole. Kay Strehle was requested to contact Complete Property Services to schedule repainting the storage and front doors that are rusting. Bob Burwell will work with Bill Johnson and Kay Strehle to replace the 680 building entry door. Kay Strehle was requested to follow up on bids for lightning arrestors. NEW BUSINESSCarlos Dixon requested that the Board consider in the future some type of cover over the telephone entry system and front door to the 670 building. Kay Strehle was requested to see that the "car stops" in the garage by exit doors be painted a bright color to prevent tripping over them. Several owners have requested a flagpole be installed on the property. Kay Strehle received bids in the range of $3,000 to install a lighted flagpole near the Sunwatch sign. Don Harrill suggested that Kay Strehle obtain new bids to install a smaller flagpole over the parking deck. Carlos Dixon stated that dogs had confronted him on two recent occasions in the parking garage. Several owners expressed concern about the lack of security in the garage because of the openings near the floor. Kay Strehle was instructed to obtain bids to place grates or wire mesh over the lower openings. Bob Burwell stated that there were two signs posted by a realtor at the entrance to the 670 building announcing an open house in unit # 601 and giving the code to enter the building. Since this is in violation of the bylaws, Kay Strehle was instructed to contact Pete Loope and Amy Ewbank, the owners of #601. Secretary/Treasurer Bob Burwell presented the 2002 budget. After discussion by the Board, a $10,000 contingency fund was inserted and the elevator line item was reduced $10,000. It was moved and seconded to approve the 2002 budget in the amount of $406,407 keeping the monthly maintence fees the same as they were in 2001. Motion carried. There being no further business, the meeting was adjourned. The Annual meeting will be Wednesday, November 28, 2001, at 7:00 PM. Robert A. Burwell, Secretary/Treasurer |