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SUNWATCH ON ISLAND ESTATES CONDOMINIUM ASSOCIATION, INC. Board of Director's Meeting April 30, 2001 CALL TO ORDER President Don Harrill called the meeting to order at 9:00 AM. Members present were Bob Burwell, Don Harrill and Bob Van Roten. Kay Strehle was introduced by Veronica Poston as our new Director of Management Services for Rampart Properties replacing Mike Small because of realignment in the company. MINUTES Minutes of the March 26, 2001, Board Meeting were approved as presented. FINANCIAL REPORT The March 31, 2001, Financial Report was reviewed by Secretary/Treasurer Bob Burwell. He reported a loss of $2,538.61 for the first three months of 2001. Most of the loss was incurred because the City of Clearwater gas bills to heat the pools are $7,220 over budget. A combination of high gas prices and cold weather caused the problem. Mike Small again instructed to take the necessary steps to place a lien on Unit #406 for delinquent maintenance fees and late fees. MANAGEMENT REPORT Mike Small's Management Report dated April 30, 2001, was reviewed. The report contained two proposals from Power Up, Inc. Mickey McGee from Power Up was introduced and explained the two proposals costing approximately $5,000 for surge protection and a phase failure monitor for the elevators. He further explained that the proposals were not lightning arrestors for the building, but suggested that a ten-story building should have lightning protection. At the October 30, 2000, Board Meeting it was reported that lightning damaged all the elevators in August. The repairs were paid for by our insurance carrier except for the $5,000 deductible. Both Florida Power and our insurance carrier recommended a surge arrestor system. Mike Small was requested to obtain bids for lightning arrestors before the Board takes any action on the Power Up proposals. CORRESPONDENCE The following is a review of the notes from the Suggestion Box: Elizabeth Hallahan #310 – Requested that the party parking in her assigned space #5 be reminded not to park there. Kay Strehle was instructed to write a letter to Bruce Nichols #809 to stop parking in space #5. Linda Pinch #206 – Requested that our yard service allow the hedge on the South end of our property to grow higher in order to block the ugly view of the neighboring parking lot. Kay Strehle was instructed to discuss this comment with the yard service. Linda Pinch #206 – Requested the Board ask residents to stop throwing cigarette ashes and butts, newspapers, candy wrappers, etc. from their balconies. A notice will be placed on the bulletin boards and in the newsletter. John VanWingerden #1004 – Again requested that something be done about the air conditioning compressor noise. Bob Burwell reported that our engineer recommends that we hire a sound engineer and not an air conditioner vendor. Every vendor is going to have a different idea and we could end up spending lots of money trying different solutions. Burwell will contact Crane Consulting to get a recommendation for a sound engineer. John & Phyllis Miller #1005 – Reported that their outside storage door is rusting through the new paint. Bob Van Roten stated that he had a joint conference with the painting company and the paint supplier. Because we have a seven-year warranty under our painting contract, they have agreed to repaint the storage doors and are sending us a letter. The following is a review of letters received: Copy of a letter from Glenn & Phyllis Miller dated April 25, 2001, to Rampart Properties concerning a list of items that need to be repaired in their unit. Mike Small stated that he just received the letter and has not yet replied to the Millers. All of the items listed are not the responsibility of the Association; therefore he will refer them to the developer. Letter from Pedro & Ibis Pineiro #408 and James & Betty Furniss #707 dated April 14, 2001, informing the Board that they are switching assigned parking spaces. Letter from Bill Johnson #709 dated April 30, 2001, stating that he represents 680 Unit owners concerning improvements to the 680 front entrance. The letter states that the 680 entrance is not in keeping with the rest of the common area in respect to quality and ambience. They feel that their entrance should be comparable to the 670 entrance. The 680 entrance is very obscure and hard for visitors and service personnel to locate. They request the Board consider their proposal to improve the appearance and safety of their building. The proposal includes two new sets of glass doors (inner and outer), a visible awning, a redesigned walkway and installation of the donated fountain. The Board stated that they were well aware of the problem and agreed with the owner's concerns. Just what can and should be done is not clear at this time and there are no funds in the 2001 budget for such a project. The original front door should be replaced for safety reasons as we have tried to have it repaired several times and it is still not secure. The 680 committee was encouraged to continue to pursue the project and come back to the Board with solid specifics in order that the Board can determine what funds might be placed in the 2002 budget. It was moved and seconded to replace the front door with funds in our 2001 maintenance and repair budget. Motion carried. SALE AND LEASE APPROVALS None COMMITTEE REPORTS Lars Warn presented a notice from the Emergency Committee concerning the Alarm Systems and requested it be posted on the bulletin boards and placed in the newsletter. OLD BUSINESS Bob Burwell stated that our attorney, Steve Cole, did meet with our engineer on April 2nd., but the meeting scheduled April 16th. with the developer and their attorney was canceled and has not been rescheduled. Cole did contact the contractor, Sound Construction, and obtained the name of the roofing contractor who is supposed to get back with him this week. NEW BUSINESS After opening the floor for discussion, Kay Strehle was instructed to install a sign In the Billiard Room reminding owners that children under 16 years of age are not permitted to use the Billiard Room without adult supervision. Kay Strehle was further instructed to make a tour of the building to see if objects were being placed or hung in the common areas where they are not permitted. After a discussion about the decision to eliminate car washing during the current drought, the Board consented to again allow car washing. Bob Van Roten announced that he and Jane are selling their unit and moving to Naples; therefore he is resigning from the Board. President Don Harrill thanked Bob for being a very devoted and hard working Board Member and stated he will be sorely missed. IV. Administration Section 1. c. Vacancies. of the Bylaws states "… vacancies in the Board of Directors occurring between annual meetings of members shall be filled by the remaining Directors." It was moved and seconded to appoint Ben Givens, Unit #901, to the Board of Directors. Motion carried. There being no further business, the meeting was adjourned. Next meeting will be scheduled at a later date. Robert A. Burwell, Secretary/Treasurer